Job Description

Contract Administrator

Munie Greencare Professionals – Fairview Heights, IL

Full-Time | Salaried/Exempt | On-Site

Deliver Accuracy. Protect Margins. Strengthen Performance.

At Munie Greencare Professionals, every contract represents a promise—to our clients, to our team, and to our standards. We’re hiring a highly organized, detail-focused, and analytical Contract Administrator who wants to play a critical role ensuring our commercial, industrial, and military contracts run exactly as intended.

This is a role where your accuracy protects margins, your reporting guides decision-making at the highest levels, and your coordination between Finance and Operations directly impacts our performance and client satisfaction.

If you thrive in structured work, love data, and want your work to truly matter, this is your role.

Why Munie? Values in Practice

Mission Driven – You align contract performance with business goals and client commitments.

Uncompromising Safety – You maintain accuracy, compliance, and documentation we can rely on.

Nurturing Culture – You collaborate closely with Finance, Operations, and Account Managers.

Integrity & Trust – You maintain confidentiality, accuracy, and ethical decision-making.

Exceed Expectations – You prepare audit-ready documentation, timely invoices, and clear reports that elevate our performance.

What You’ll Do

• Manage the full lifecycle of commercial, industrial, and military contracts.
• Ensure all schedules, deliverables, and frequencies match contract requirements.
• Close work tickets in Aspire to support timely, accurate billing cycles.
• Prepare customer invoices and resolve invoice discrepancies or documentation questions.
• Support AIA billing processes—including schedule of values, progress billing, and retainage accuracy—in coordination with Finance.
• Coordinate with Payroll on prevailing wage requirements and certified payroll reporting to ensure compliance across applicable contracts.
• Track performance against contract terms and internal KPIs—including labor usage, production pacing, and margin protection.
• Prepare clear, accurate reports for the CEO that provide visibility into contract compliance, performance trends, and alignment with business objectives.
• Maintain audit-ready contract files, compliance logs, and renewal calendars.
• Identify issues, deviations, and risks; recommend corrective actions to Finance and Operations.
• Produce contract performance reports, KPI dashboards, and renewal metrics.
• Support Account Managers during contract renewals using data, insights, and performance analytics.
• Collaborate with Operations to ensure scheduling accuracy, workload balance, and on-time completion.

What You Bring

• 3–5 years of experience in contract administration, project coordination, operations support, or financial analysis.
• Strong Excel skills (pivot tables, vlookups, formulas, sorting/filtering).
• Experience with Aspire or a similar CRM/ERP system is highly preferred.
• Strong organizational ability, documentation discipline, and follow-through.
• Excellent communication skills—able to translate data into clear, actionable information.
• Brings a meticulous approach to work, ensuring accuracy, timeliness, and ownership of outcomes.
• Bilingual (English/Spanish) is a strong plus.

Schedule & Work Environment

• Full-time, Monday–Friday, standard business hours.
• On-site in Fairview Heights, IL (occasional site visits with Account Managers).
• Fast-paced environment with high collaboration between Finance and Operations.

What We Offer

• Competitive salary ($65,000–$85,000).
• Medical, dental, and vision coverage.
• 401(k) with company support.
• Paid holidays and PTO.
• Stable, long-standing company with 40+ years of industry leadership.
• A supportive environment where accuracy, collaboration, and professionalism truly matter.

Work Authorization

Candidates must be currently authorized to work in the United States on a full-time basis. This position is not eligible for visa sponsorship, and Munie Greencare Professionals will not sponsor or assume sponsorship of an employment-based visa petition for this role.

Perfect for candidates searching for positions like:

Contract Administrator, Contract Analyst, Contract Specialist, Contract Manager, Service Contract Administrator, Government Contract Administrator, Contract Compliance Analyst, Operations Analyst, Business Analyst, Financial Analyst, Project Analyst, Data Analyst, Project Coordinator, Construction Administrator, Project Administrator, Work Order Coordinator, Scheduling Coordinator, Job Cost Analyst, Billing Coordinator, Account Coordinator, Client Support Specialist, Customer Operations Coordinator

Ready to Apply?

If you’re structured, analytical, and ready to support high-performing teams through accuracy and compliance, we want to meet you. Please apply with your resume and, optionally, a brief note about your experience with contract administration, billing, or performance reporting.

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