Job Description

Position: Legal Secretary/Executive Assistant (Permanent)

Location: Honolulu

Industry: Law Firm

Salary: $70,000 $90,000 annually; paid hourly (depending on experience)

A reputable law firm looking for a Legal Secretary/Executive Assistant to join their team!

The Legal Secretary / Executive Assistant will provide comprehensive administrative and legal support to partner and firm leadership. This position requires a professional with strong attention to detail, excellent communication skills, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Key Responsibilities

• Prepare, proofread, and format legal documents and correspondence
• Maintain attorney calendars, schedule meetings, and coordinate travel
• File and organize legal documents (both physical and electronic)
• Assist with court filings and service of documents (state and federal)
• Handle confidential information with discretion
• Manage client communications and respond to inquiries professionally
• Track deadlines and ensure timely follow-ups
• Perform general administrative tasks such as filing, copying, billing assistance, and data entry

Qualifications

• 5+ years of experience as a Legal Secretary
• Associates or Bachelor's degree or Paralegal Certificate
• Experience in a real estate law firm preferred
• Proficiency with Microsoft Office Suite
• Familiarity with court procedures and legal terminology
• Exceptional organizational and time-management skills
• Excellent written and verbal communication
• Ability to work independently and as part of a team

In-state applicants only as client companies expect candidates to interview for positions as soon as possible

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